Email-Safe HTML
Built with the simple, inline-styled markup that survives Gmail, Outlook and Apple Mail without falling apart.
Free Tool · Email Signature Generator
A signature that makes every email look professional
Every message your business sends is a tiny first impression, and a ragged signature undercuts it. Build a clean, email-safe signature in seconds: your details, your brand color, two layouts, copy and paste. Free, and it never leaves your browser.
✏ Ready in Seconds
📧 Gmail · Outlook · Apple Mail
🔒 Private & Free
★ By Orca IT
Built entirely in your browser · nothing you type is sent or stored anywhere
What You Get
Small tool, done properly
Signatures are easy to make badly. This one is built the way email actually works.
Two Clean Layouts
Classic with an accent bar for a full card, or Compact for a tidy two-liner. Switch with one click.
Your Brand Color
One accent color applied tastefully, so the signature matches your business without looking like a circus.
Copy Both Ways
Copy the formatted signature straight into your mail settings, or grab the raw HTML for admin consoles.
Working Links
Phone, email and website come out as proper clickable links, tel:, mailto: and https:, done right.
Nothing Leaves the Page
The whole generator runs in your browser. We never see a keystroke.
Why It Matters
The quiet work a good signature does
It is three lines of text, and it carries more weight than it looks.
Consistency reads as competence
When every employee signs the same clean way, the whole company looks organized, one email at a time.
Contact info that actually works
Clickable phone and email mean customers reach you in one tap instead of retyping from a screenshot.
Text beats image signatures
Image-only signatures get blocked, broken and flagged. Clean HTML text renders everywhere and reads on every device.
Restraint is the style
One color, no banners, no inspirational quotes. The most professional signatures are the quietest ones.
Mobile is half your audience
Simple markup is what keeps a signature readable on a phone instead of wrapping into soup.
Company-wide beats copy-paste
Past a few employees, signatures belong in central management, set once in Microsoft 365 or Google Workspace, correct forever. That is a service we provide.
How It Works
Done in four steps
01
Fill It In
Name, title, contact details and your accent color.
02
Pick a Layout
Classic or Compact, previewed live as you type.
03
Copy
One click copies the formatted signature to your clipboard.
04
Paste
Into Gmail, Outlook or Apple Mail signature settings. Done.
Every email is a handshake. Dress it properly.
Thirty seconds for a signature that makes the whole company look sharper, free.
Why Orca
Why Orca is behind a signature tool
Because signatures are the visible tip of business email, and business email is core Orca territory.
Email is what we run
Microsoft 365, Google Workspace, migrations, security and deliverability, the whole stack behind the signature.
Company-wide rollouts
Centrally managed signatures for every mailbox, deployed once, consistent forever.
Deliverability included
The same engagement covers SPF, DKIM and DMARC, so your polished email actually lands in inboxes.
Honest and simple
No forced logos, no tracking pixels, no upsell traps inside the tool. It just works.
20+ years of experience
Two decades of business email, from five mailboxes to five hundred.
Remote anywhere, onsite in Phoenix
Email projects delivered remotely nationwide, with onsite help across the Phoenix area.
Questions
Signatures, answered
How do I add this to Gmail?
In Gmail, open Settings, then See all settings, scroll to Signature, create a new one, click into the box and paste. Save at the bottom, and it will attach to new messages automatically.
How do I add it to Outlook?
In Outlook, go to Settings, then Mail and Signatures (or File, Options, Mail, Signatures in classic Outlook), create a signature, paste into the editor and save.
How do I add it to Apple Mail?
In Mail, open Settings, then Signatures, add one for your account and paste. Drag it onto the account if needed, and it is live.
Why no logo or photo option?
Deliberately. Image-heavy signatures get blocked by default in many mail apps, bloat threads and trip spam filters. Clean text HTML renders everywhere. If you want a logo done safely, we handle that as part of managed company-wide signatures.
Can every employee get the same signature automatically?
Yes, and past a handful of people it is the right way: centrally managed signatures in Microsoft 365 or Google Workspace, applied to every mailbox and every device, new hires included. That is a service we set up.
Do you see or store what I type?
No. The generator runs entirely in your browser. Your details only reach us if you submit the contact form below.
The paste looks different in my mail app. Why?
Mail apps each apply their own quirks, which is exactly why this tool uses the simplest reliable markup. If a paste misbehaves, try the Copy HTML option in your app’s HTML signature setting, or ask us, this is daily work here.
Free Tools
More free tools from Orca
No email walls, no tricks. Useful tools that run right in your browser.
Beyond Signatures
Want the whole company looking this sharp?
Company-wide signatures, business email setup and deliverability, handled properly. Tell us what you need, or just call.
(602) 677-0779Business email done remotely anywhere · Onsite across the Phoenix area
Get business email help
A few details and we’ll get right back to you to help.